Recurring Events

If you have recurring events (events which are re-occurence), instead of creating multiple instance of that event (same title, description, price... just change event date), you can active recurring events feature in Events Booking and create recurring events. Events Booking support 4 kind of recurring events:

  1. Daily Recurring Events (events occur on every X days)
  2. Weekly Recurring Events (events occur on different days in the week every X weeks)
  3. Monthly recurring events ( events occur on a specify days of the month every X months)

When you create recurring events, there are some important notes:

  1. To create recurring event, you will first need to go to Events Booking -> Configuration, find the config option Activate recurring events, set it to Yes.
  2. When you create a recurring event, the systems will create different instances of that event (each instance will have it own event start date, registrants....) following the pattern you choose (daily, weekly, monthly) until the event start date reaches recurring ending after date or ultil the number of events reaches the recurring ending after X occurencies setting. So when you create a recurring event, you will need to enter either recurring ending after date or recurring ending afer X occurencies setting. You cannot leave both those settings empty, this is the most common mistake.
  3. Recurring settings cannot be changed once the recurring event created. You can only update basic information of recurring events like title, price, description.... If you want to change recurring settings, you will need to delete the original recurring event (both the parent and children events) and then create new recurring event.
  4. Each recurring child event is an independent event and it has own registrants. You can change settings of a child event and it will not affect other children events.

Recurring Settings

Create Daily recurring events

Choose this option if you want to create events which occur every X days. When create a daily recurring event, beside the parametters exlained at create new event section, you will need to enter the following parameters:

  1. Check on Repeat every X days radio option. For example, if you enter Repeat every 2 days, then the event will be occurred every 2 days. So if the event starts on Monday, it will recur on Wednesday, Friday, Sunday... until the recurring ending reached
  2. As for any recurring event types, you will need to make sure to enter recurring ending after date or recurring ending after X occurrencies setting

Daily Recurring Events Settings

Create Weekly recurring events

Choose this recurring options if you want to create events occur on certain days in the week (for example, Monday, Thursday...) every X weeks (X can be 1, 2,3 ,.....). When creating a weeky recurring events, please note the following parameters:

  1. Check on Repeat Every X weeks radio option. For example, check on Repeat every 1 week.
  2. Check on the checkbox next to each day in the week you want the event to recur. For example, check on Monday and Thursday checkboxes. In this case, the event will recur on Monday and Thursday every week until the recurring ending reached
  3. As for any recurring event types, you will need to make sure to enter recurring ending after date or recurring ending after X occurrencies setting.

Please see the image below for a sample of Weeky recurring event. In this sample setup, the recurring events will occur on Monday and Tuesday everything, start from the Event start date until 2014-05-25

Weekly Recurring Events settings

Create Monthly recurring events

Choose this recurring option if you want to create recurring events which recur on certain days in the month every X months (for example, event which recur on 10th and 15th every month). When create Monthly recurring events, please note the following parameters:

  1. Check on Repeat Every X Months on Y,Z radio option. For example, if you want to create recurring event which recur on 10th and 20th every month, check on Repeat Every 1 Months on 10, 20 radio option.
  2. The days in month need to be separated by comma. For example, you can enter 10, 15, 20 into the textbox.
  3. As for any recurring event types, you will need to make sure to enter recurring ending after date or recurring ending after X occurrencies setting.

Please see the image below to understand the settings needed for a monthly recurring events. In this sample, the recurring events will occur 4 days every month, on 4th, 7th, 13th and 19th, start from the Event start date until 2014-05-25 (days in the month need to be separated by comma)

Monthly recurring events settings

Update information of children events

As explained earlier, when you create a recurring events, different instances of that event (children events) will be created. In some cases, you will need to update information of all of these children events (for example, change title, description, price...). Normally, you will have to edit each of these child events to change information you want and save it. Doing that repeating task for all children will take you much time. Luckily, Events Booking provide you an easier way. Please follow the instructions below if you want to update information of all children events of a recurring events :

  1. Go to Events Booking -> Events.
  2. Find and click on the parent event to edit.
  3. Change the information you want. Please note that all information (except event start date) can be changed.
  4. Check on the Update children events checkbox.
  5. Press Save button in the toolbar

By doing that, all the change you made for the parent event will be update to children events. Please see the image below to see where you can find the Update children events checkbox:

Update Children Events